Executive
Council Resolution No. (25) of 2020
Concerning
the Central Register of
Employees of the Government of Dubai[1]
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We, Hamdan bin
Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the
Executive Council,
After perusal of:
Law No. (3) of 2003 Establishing the Executive Council of
the Emirate of Dubai;
Law No. (31) of 2009 Establishing the Dubai Government Human
Resources Department and its amendments;
Law No. (11) of 2014 Establishing the Dubai Electronic
Security Centre;
Law No. (26) of 2015 Regulating Data Dissemination and
Exchange in the Emirate of Dubai;
Law No. (30) of 2015 Establishing the Smart Dubai Government
Establishment;
Law (2) of 2016 Establishing the Dubai Data Establishment
and its amendments; and
Resolution No. (2) of 2017 Approving the Policies Document
on Classification, Dissemination, Exchange, and Protection of Data in the
Emirate of Dubai,
Do hereby issue this Resolution.
The following words and expressions,
wherever mentioned in this Resolution, will have the meaning indicated opposite
each of them unless the context implies otherwise:
|
Emirate: |
The Emirate of Dubai. |
|
Government: |
The Government of Dubai. |
|
Executive Council: |
The Executive Council of the Emirate of Dubai. |
|
DGHR: |
The Dubai Government Human Resources Department. |
|
DESC: |
The Dubai Electronic Security Centre. |
|
DDE: |
The Dubai Data Establishment. |
|
Government Entity: |
Any of the Government departments, public agencies
or corporations, councils, authorities, or other public entities affiliated
to the Government, excluding free zone authorities. |
|
Law: |
Law No. (26) of 2015 Regulating Data Dissemination
and Exchange in the Emirate of Dubai. |
|
Employee: |
A male or female person who occupies a budgeted post
in a Government Entity, regardless of the type of his employment. |
|
Register: |
The Central Register of Employees of the Government
of Dubai established pursuant to this Resolution. |
|
Dubai Data Manual: |
A document which is approved by the DDE; which
includes a set of rules, standards, forms, and procedures regulating the
dissemination, exchange, and protection of Dubai Data; and which must be used
as a reference by Government Entities. |
|
Electronic Platform: |
An electronic system which is composed of hardware,
software, networks, storage systems, and a connectivity and communication
website; and through which the Dubai Data, including the Data of Employees,
is disseminated and exchanged. |
|
Data: |
A collection of organised or unorganised
information, facts, concepts, instructions, observations, or measurements, in
the form of numbers, alphabets, symbols, images, or any other form, that are
collected, produced, or processed by Government Entities. This includes any information. |
|
Permit: |
An approval issued by the DGHR authorising a
Government Entity, an individual, or another entity, to access the Data of
Employees in the Register. |
|
System: |
The Government Resources Planning System that
contains the Data of Employees of the Government Entities adopting this
system, and that is managed and controlled by the Smart Dubai Government
Establishment. |
|
Document: |
The Policies Document on Classification,
Dissemination, Exchange, and Protection of Data in the Emirate of Dubai
approved under the above-mentioned Resolution No. (2) of 2017. |
The
Register aims to:
1.
provide a reliable source for the Data of
Employees;
2.
compile and classify the Data of
Employees, and ensure its
accuracy and reliability;
3.
manage and monitor the Data of
Employees within a centralised framework;
4.
contribute to the planning and
decision-making processes related to human resources at the level of Government
and Government Entities; and
5.
boost the implementation of the
Smart Transformation policies of the Emirate.
This
Resolution applies to:
1.
all Government Entities in the
Emirate; and
2.
the Data of all Employees.
a.
A register known as the “Central
Register of Employees of the Government of Dubai” will be
created on the Electronic Platform. The DGHR and the DDE will, each within its
own powers as
assigned under the legislation in force and
this Resolution, manage and control the Register.
b.
The Register will be the only
official source in the Emirate for
the Data of Government Employees.
c.
A Government Entity will be entitled, without obtaining a Permit,
to use the Data of its Employees which is available in the Register.
For the purposes of achieving the
objectives of the Register, the DGHR will have the duties and powers to:
1.
determine the mandatory and optional
Data to
be entered in the Register after being approved by the DDE; and follow up
compliance by Government Entities in this regard when they enter the Data of
their Employees in the Register;
2.
develop
quality standards for the Data of Employees that will be entered in the
Register; and implement these standards, in coordination with the Government
Entities, after being approved by the DDE;
3.
classify
the Data of Employees in the Register after being approved by the DDE, and
follow up compliance by Government Entities with the classification;
4.
approve
the plan for providing the Data of Employees and for entering this Data in the
Register, and follow up the implementation of that plan in accordance with the
standards adopted by the DGHR in this respect;
5.
issue
Permits in accordance with the Document and the conditions, requirements, and
procedures adopted by the DGHR in this respect;
6.
maintain
the confidentiality and privacy of the Data of the Register;
7.
submit
to the DDE a quarterly report on compliance by Government Entities with the
implementation of the plan referred to in sub-paragraph (4) of this Article,
and on the relevant completion percentages; and
8.
exercise
any other duties or powers vested in the DGHR that
are necessary
for achievement of the objectives of the
Register.
For the purpose of achieving the
objectives of the Register, the DDE will have the duties and powers to:
1.
develop the Register and link it to
other Primary Registers maintained
in the Emirate;
2.
approve the Data quality standards
developed by the DGHR, and verify compliance by Government Entities with these
standards;
3.
verify that Government Entities comply with their obligations
in respect of entering mandatory and optional
Data in the Register;
4.
approve the description and
classification of the Data that Government Entities must enter in the Register,
in accordance with the relevant rules prescribed by the Dubai Data Manual; and
supervise compliance by Government Entities with such description and
classification;
5.
train Employees on, and raise their
awareness of, various ways of using the Register and the conditions and rules
governing its use;
6.
prepare a manual on using the
Register, and make this manual available to Government Entities;
7.
take
the necessary action to maintain the confidentiality and privacy of the Data of
the Register;
8.
submit, at the end of each year, a
report to the Executive Council on compliance by Government Entities with the
provisions of this Resolution, on the relevant completion percentages, and on
the relevant recommendations of the DDE;
9.
coordinate with the DESC on all
matters related to the security and protection of Data and electronic systems;
and on linking these systems to the Electronic Platform; and
10. exercise
any other duties or powers vested in the DDE that are necessary for achievement
of the objectives of the Register.
In its capacity as the entity responsible
for managing the System, the Smart Dubai Government Establishment will:
1.
modify the System to be consistent
with the Register, in
terms of the Data entered therein, the
classification and description of this Data,
and other relevant
requirements and standards prescribed by the DDE in
coordination with the DGHR;
2.
coordinate with the Government
Entities linked to the System,
with a view to enabling the
Smart Dubai Government Establishment to modify the
System as stipulated in sub-paragraph
(1) of this Article;
3.
feed the Data that is
entered in the System into the Register; and
4.
coordinate with the DESC on all
matters related to the security and protection of Data and electronic systems.
For the purposes of this Resolution, the
DESC will, in its capacity as the Government Entity responsible for the security and
protection of Government information, telecommunication networks, and
electronic systems:
1.
coordinate with the DDE to link the
Electronic Platform to the DESC;
2.
audit the System on a regular basis
to ensure that it meets all security standards adopted by the DESC in this
respect; and
3.
cooperate with the DDE on all
matters related to the security and protection of the Data and electronic
systems to which
this Resolution
applies.
For the purposes of this Resolution, a
Government Entity must:
1.
describe the Data that it must enter
into the Register in accordance with the Dubai Data Manual;
2.
develop a plan to provide the Data
of its Employees and enter the same into the Register; and obtain
the DGHR approval
of the same;
3.
apply the adopted quality standards
to the Data that it must enter into the Register;
4.
feed the Register with the Data of
its Employees through the System, where the Government Entity adopts
the System;
through its own systems,
where the Government Entity does not adopt the System;
or through any other means prescribed by the DDE for this purpose;
5.
take the necessary action to ensure its compliance,
within the time frame prescribed by the DGHR in coordination with the DDE, with
the provisions of this Resolution, and the resolutions issued in pursuance
hereof, with respect to the Data of its Employees; and
6.
comply with any other obligations
prescribed by the DGHR or the DDE in respect of the Register and
the achievement of its objectives.
The Chief Executive Officer of the DDE
will, in coordination with the Director General of the DGHR, issue the resolutions required for
the implementation of the provisions of this Resolution.
Any provision in any other resolution
will be repealed to the extent that it contradicts the provisions of this
Resolution.
This
Resolution comes into force on the day on which it is issued, and will be
published in the Official Gazette.
Hamdan
bin Mohammed bin Rashid Al Maktoum
Crown Prince of Dubai
Chairman of the Executive Council
Issued in Dubai on 16 August 2020
Corresponding to 26 Thu al-Hijjah 1441 A.H.
©2020 The Supreme Legislation Committee in the Emirate of
Dubai
[1]Every effort has been made to produce an
accurate and complete English version of this legislation. However, for the
purpose of its interpretation and application, reference must be made to the
original Arabic text. In case of conflict, the Arabic text will prevail.