Executive
Council Resolution No. (3) of 2023
Concerning Performance Appraisal of the
Councils/ Boards and Committees Affiliated to the
Government of Dubai and Payment of
Bonuses to their Members[1]
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We, Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of
Dubai, Chairman of the Executive Council,
After
perusal of:
Law
No. (5) of 1995 Establishing the Department of Finance;
Law
No. (3) of 2003 Establishing the Executive Council of the Emirate of Dubai;
Law
No. (1) of 2016 Concerning the Financial Regulations of the Government of
Dubai, and its Implementing Bylaw and its amendments;
Decree
No. (1) of 2023 Concerning Governance of the Boards and Committees Affiliated
to the Government of Dubai; and
Executive
Council Resolution No. (2) of 2023 Determining the Councils/ Boards and
Committees Governed by Decree No. (1) of 2023 Concerning Governance of the Councils/
Boards and Committees Affiliated to the Government of Dubai,
Do hereby issue this
Resolution.
The following words and expressions, wherever
mentioned in this Resolution, will have the meaning indicated opposite each of
them unless the context implies otherwise:
|
Emirate: |
The
Emirate of Dubai. |
|
Government: |
The
Government of Dubai. |
|
Competent
Authority: |
His
Highness the Ruler of Dubai or the Chairman of the Executive Council. |
|
Executive
Council: |
The
Executive Council of the Emirate of Dubai. |
|
General
Secretariat: |
The
general secretariat of the Executive Council. |
|
DOF: |
The
Department of Finance. |
|
Government
Entity: |
Any
of the Government departments, public agencies or corporations, Government
councils, or other public entities affiliated to the Government. |
|
Head
of Government Entity: |
This
includes the director general, secretary general, or executive director/
chief executive officer of a Government Entity; or any other person holding a
similar position. |
|
Decree: |
Decree No. (1) of 2023 Concerning Governance of the Councils/ Boards
and Committees Affiliated to the Government of Dubai. |
|
Council/
Board: |
Any council or board that takes any of the forms prescribed by the
Decree and that is established or formed by the Competent Authority in the
Emirate or at a Government Entity, to perform the roles and functions
assigned thereto under the Decree and other legislation in force in the
Emirate. |
|
Committee: |
Any of the temporary or permanent committees that takes any of the
forms prescribed by the Decree, and that is formed by the Competent Authority
in the Emirate or at a Government Entity, to perform the roles and functions assigned
thereto under the Decree and other legislation in force in the Emirate. |
|
Chairman: |
The chairman of a Council/ Board or Committee. |
|
Member: |
The member of a Council/ Board or Committee. |
|
Rapporteur: |
The rapporteur of a Council/ Board or Committee. |
|
Terms
of Reference: |
A document that describes the internal working frameworks and
processes of a Council/ Board or Committee and that is developed and approved
in accordance with the provisions of the Decree. |
|
Performance
Appraisal: |
The process through which the overall performance of a Council/ Board or
Committee, and the individual performance of a Chairman or Member, are assessed
against the objectives and duties assigned to them pursuant to the
legislation establishing or regulating the Council/ Board or Committee and in
accordance with the standards and principles stipulated in this Resolution. |
|
Sub-committee: |
A sub-committee formed by a Council/ Board or Committee to perform
certain duties or activities assigned to that Council/ Board or Committee. |
|
KPIs: |
The key performance indicators adopted by the General Secretariat to
measure the outcomes achieved by a Council/ Board or Committee, or by the
Government Entity for which the Council/ Board or Committee is established or
formed. |
|
Annual
Report: |
An annual report on the outcomes of the KPIs; the number of convened
meetings; the Chairman’s and Members’ meeting attendance and absence record;
a summary of the achievements of the Council/ Board, Committee, or Sub-committee;
the risks and challenges encountered; and the relevant measures taken. |
The provisions of this Resolution apply to the Councils/
Boards and Committees governed by the Decree.
This Resolution aims to:
1. ensure the achievement of the priorities of the Government and of the
objectives for which a Council/ Board or Committee is established or formed;
2. instil the
practices and principles of good governance at the Councils/ Boards and
Committees;
3. promote the
principles of accountability at the Councils/ Boards and Committees by
achieving transparency in reporting performance outcomes and by ensuring
compliance with the legislation in force in the Emirate;
4. enhance the
performance of the Councils/ Boards and Committees by identifying and assessing
challenges and devising the appropriate solutions to address them; and
5. ensure that the
qualifications, experience, and competencies of Chairmen and Members match the
functions of their Councils/ Boards or Committees with a view to supporting the
work and the achievement of the objectives of these Councils/ Boards and
Committees.
The scope of the Performance Appraisal will be determined in accordance with
the relevant standards and principles adopted by the General Secretariat. The Performance Appraisal will include:
1. the overall Performance Appraisal of a Council/ Board or
Committee;
2. the individual Performance Appraisal of the Chairman;
3. the individual Performance Appraisals of the Members;
and
4. the Performance Appraisal of the Sub-committees.
For the purposes of this Resolution,
the General Secretariat will supervise the Performance Appraisal process. For this purpose, the General
Secretariat will have the authority to:
1. develop the criteria and
rules for the Performance Appraisal;
2. review and approve
the KPIs;
3. follow up the Performance
Appraisal process and review the Annual
Reports;
4. submit to the
Competent Authority reports on the performance of the Councils/ Boards and
Committees; and
5. exercise any other
duties or powers related to the achievement of the objectives of this
Resolution, as assigned to it by the Chairman of the Executive Council.
a.
The General Secretariat will establish
the minimum standards for the overall Performance Appraisal by developing a
questionnaire that includes open-ended and closed-ended questions, and
qualitative and quantitative criteria.
b.
The overall Performance Appraisal will be conducted annually and will include
the following procedures:
1.
The Rapporteur will distribute the
approved questionnaires to the Chairman and Members to duly complete. Subsequently,
the Rapporteur will collect, review, code, and analyse the data included in the
completed questionnaires, and then submit the performance ratings and summary
of the appraisal to the Chairman.
2.
The Chairman will
present and discuss the performance ratings with the Members, and will agree
with them on the goals and plans for enhancing the performance of the Council/
Board or Committee, and on the individual performance development plans for the
Members.
a. Upon completion of the overall Performance Appraisal, a Council/ Board or Committee must submit the resulting performance ratings and the Annual Report to the General Secretariat before the end of January of the following year.
b. The General Secretariat will review the performance ratings of the overall appraisal and the Annual Report; and submit the findings of this review to the Chairman of the Executive Council to give the relevant directives as he deems appropriate.
The overall Performance Appraisal process of a Council/ Board or Committee must cover
the following:
1. Main Functions of
the Council/ Board
or
Committee:
to assess the efficiency of the Council/ Board or Committee in achieving its
key objectives and in performing its duties under the legislation establishing,
or regulating the work of, this Council/ Board or Committee, or regulating the work
of the Government Entity in which it is established or formed;
2. Establishment or Formation
of the Council/ Board
or
Committee:
to assess whether Members have the optimal and appropriate skills, expertise,
and qualifications and whether these are aligned with the objectives and duties
of the Council/ Board
or
Committee;
3. Terms of Reference
of the Council/ Board or Committee: to assess the effectiveness of meetings and
their procedures, agendas, records, and minutes; and the relationship between
Members and their commitment to attending and actively participating in
meetings.
4. Continuing
Development:
to assess the measures taken by the Council/ Board or Committee to provide an
orientation programme for appointed Members to familiarise them with their
duties, ensuring their continuing development and the improvement of their
performance.
The individual Performance Appraisal process
of a Chairman must cover the following:
1. Leadership and
Guidance of the Council/ Board or Committee: to assess the efficiency of
the Chairman in empowering, motivating, and guiding Members towards efficiently
and effectively performing their duties and achieving their objectives.
2. Terms of Reference
of the Council/ Board or Committee: to assess the efficiency and
effectiveness of the Chairman in managing meetings and ensuring that Members
receive all the necessary documents and information in a timely manner,
enabling them to perform their duties in the best manner possible.
3. Promoting
Teamwork:
to assess the Chairman's competence in building a collaborative and efficient
team that seeks the achievement of shared visions and objectives in a timely, flexible,
and dynamic manner.
4. Management of Work
Relations:
to assess the Chairman's competence in building constructive and effective
relationships with all parties, including Members and the senior management of
the Government Entity in which the Council/ Board or Committee is established
or formed.
The individual Performance Appraisal
process of a Member must cover the following:
1. Duties and Obligations: to assess the efficiency of the Member in:
a.
achieving the
objectives of the Council/
Board or Committee by investing time
and effort in performing his duties and functions;
b.
preparing for
meetings by reviewing the agenda items in advance; and
c.
attending and actively
participating in meetings, and expressing opinions and providing effective
proposals and recommendations.
2.
Acquired Skills, Expertise, and Competencies: to assess the importance of
acquired skills, expertise, and competencies in achieving of the objectives of
the Council/
Board or Committee.
3.
Work Relations: to assess the level of collaboration
between the Member and the Chairman, among the Members themselves, and between
the Member and the senior management of the Government Entity.
The overall
Performance Appraisal process of Councils/ Boards and Committees will apply to
Sub-committees. Additionally, the individual Performance Appraisal process of
Chairmen and Members will apply to the chairmen and members of Sub-committees.
A Council/ Board or Committee must use the overall Performance
Appraisal ratings to develop collective or individual action plans aimed at
improving performance by following these procedures:
1. The Chairman will present to the Members a brief overview of
the overall Performance
Appraisal ratings of the Council/ Board
or Committee, ensuring the confidentiality of the performance ratings of individual Members.
2. Members will discuss the performance ratings
in a dedicated workshop or during a Council/ Board or Committee meeting to:
a.
identify and
evaluate the challenges faced by the Council/ Board or
Committee, and devise the appropriate solutions thereto; and
b.
develop an action
plan to improve performance and set the time frame for its implementation.
The KPIs of a Council/ Board or Committee will be
established based on clear and specific annual targets aligned with the tenure
of the Council/
Board or
Committee. These indicators will be approved and the relevant outcomes will be
monitored annually by the General Secretariat.
a. The bonuses prescribed under this Resolution will be paid to the Chairmen, Members, and Rapporteurs of Councils/ Boards and Committees and may not be paid to the Chairmen, Members, and Rapporteurs of:
1.
the Councils/ Boards and Committees established or formed by free zone
authorities;
2.
the temporary
steering Committees;
3.
the temporary Councils/
Boards and Committees; and
4.
the Sub-committees.
b. For the purpose of payment of the bonuses to the
Chairmen, Members, and Rapporteurs of the Councils/ Boards and Committees, the
following must be taken into account:
1.
Councils/ Boards and Committees will be classified based on their
functions into:
a.
Councils/ Boards and
Committees established or formed in the Emirate; and
b.
Councils/ Boards and
Committees established or formed at Government Entities.
2.
The Councils/
Boards and
Committees established or formed in the Emirate will be
categorised, based on their role, into supervisory Councils/ Boards and Committees, and advisory
and coordinating Councils/
Boards and
Committees.
3.
The Councils/
Boards and Committees established or
formed at Government Entities will be categorised into three (3) categories as
set out in the Schedule attached to this Resolution, based on the annual budget
allocated by the DOF to the Government Entity.
4.
The Performance
Appraisal of the Councils/
Boards and Committees will be conducted
based on the KPIs stipulated in this Resolution and developed in line with the
Performance Appraisal criteria. These KPIs are divided into four (4) performance
rating scales based on the number of points achieved by each Council/ Board or Committee.
c. Annual bonuses will be paid
to the Chairmen, Members, and Rapporteurs of the Councils/ Boards and Committees. The amount
of a bonus will be calculated by multiplying the values set out in the Schedule
attached hereto by the number of annual meetings attended by a Chairman,
Member, or Rapporteur.
d. Bonuses will be paid for each
actual session held by a Council/ Board or Committee in a year and attended by the Chairman, Member, or
Rapporteur, with a maximum of eight (8) sessions per year.
e. A Head of Government
Entity, who is a Member of a Council/ Board or Committee established or formed at his Government
Entity, will not be entitled to the bonus stipulated in this Article in return
for this membership.
f. The bonus stipulated in
this Article will be paid to a Chairman, Member, or Rapporteur for his service on
up to four (4) Councils/
Boards or
Committees. Where a Chairman, Member, or Rapporteur serves on more than four
(4) Councils/
Boards and/or
Committees, he will be paid the highest bonus to which he is entitled, as per
the category of that Council/ Board or Committee.
g. Upon completing the annual
Performance Appraisal and the approval of the Chairman of the Executive Council,
the bonus stipulated by this Article will be paid in the manner adopted by the
DOF in this respect.
Any provision in any other resolution
will be repealed to the extent that it contradicts this Resolution.
This Resolution will be published in the
Official Gazette and will come into force on the day on which it is published.
Hamdan bin
Mohammed bin Rashid Al Maktoum
Crown
Prince of Dubai
Chairman
of the Executive Council
Issued in Dubai on 16 February 2023
Corresponding
to 25 Rajab 1444 A.H.
Schedule
Bonuses of Chairmen, Members, and Rapporteurs of Councils/
Boards and Committees
|
Councils/ Boards
Established at Government Entities |
Category (1) Annual Budget More than AED 600,000,000.00 |
Category (2) Annual Budget More than AED 100,000,000.00 and up to AED
600,000,000.00 |
Category (3) Annual Budget Less than AED 100,000,000.00 |
|||||||
|
Total Points |
Performance Rating Scale (Accrued Points) |
Bonus (in dirhams) |
Bonus (in dirhams) |
Bonus (in dirhams) |
||||||
|
Chairman |
Member |
Rapporteur |
Chairman |
Member |
Rapporteur |
Chairman |
Member |
Rapporteur |
||
|
16 - 20 |
A |
12,000.00 |
10,000.00 |
3,000.00 |
10,000.00 |
8,000.00 |
2,500.00 |
8,000.00 |
6,000.00 |
2,000.00 |
|
11 - 15 |
B |
10,000.00 |
8,000.00 |
2,500.00 |
8,000.00 |
6,000.00 |
2,000.00 |
6,000.00 |
4,000.00 |
1,500.00 |
|
6 - 10 |
C |
8,000.00 |
6,000.00 |
2,000.00 |
6,000.00 |
4,000.00 |
1,5 00.00 |
4,000.00 |
3,000.00 |
1,000.00 |
|
1 - 5 |
D |
6,000.00 |
4,000.00 |
1,500.00 |
4,000.00 |
3,000.00 |
1,000.00 |
3,000.00 |
2,000.00 |
750.00 |
|
Councils/
Bords and Committees Established or Formed in the Emirate or at the Sectoral
Level |
(1)
Supervisory Role |
(2)
Advisory or Coordinating Role |
|||||
|
Total
Points |
Performance
Rating Scale (Accrued Points) |
Bonus (in dirhams) |
Bonus (in dirhams) |
||||
|
Chairman |
Member |
Rapporteur |
Chairman |
Member |
Rapporteur |
||
|
16 - 20 |
A |
12,000.00 |
10,000.00 |
3,000.00 |
10,000.00 |
8,000.00 |
2,500.00 |
|
11 - 15 |
B |
10,000.00 |
8,000.00 |
2,500.00 |
8,000.00 |
6,000.00 |
2,000.00 |
|
6 - 10 |
C |
8,000.00 |
6,000.00 |
2,000.00 |
6,000.00 |
4,000.00 |
1,500.00 |
|
1 - 5 |
D |
6,000.00 |
4,000.00 |
1,500.00 |
4,000.00 |
3,000.00 |
1,000.00 |
©2023 The Supreme
Legislation Committee in the Emirate of Dubai
[1]Every effort
has been made to produce an accurate and complete English version of this
legislation. However, for the purpose of its interpretation and application,
reference must be made to the original Arabic text. In case of conflict, the
Arabic text will prevail.